01
Document management
Scanning and secure cloud filing of contracts and receipts, with alerts for renewals and deadlines.
Administrative outsourcing
Your admin in good hands. And your time back in the business.
Invoices, contracts, correspondence and filing need attention every month, but they don't always justify a full-time hire. We take care of those routines so that your team can concentrate on its priorities.
Who it is forFor companies and accounting firms with admin routines that do not justify a hire: documents, invoicing, payroll, purchasing and stock, done by us
What is included5 areas of work
How it startsA free first meeting
What we take care of for you
Five areas. You can start with just one.
02
Secretarial services
Receiving, sorting and forwarding post and email, scheduling and diary management.
03
Invoicing and expenses
Issuing and tracking invoices, reminders for overdue payments, expense categorisation and regular reports.
04
Human resources
Calculating and processing payroll, paying contributions and taxes, support with selecting and onboarding new staff.
05
Purchasing and inventory
Supplier management, orders, delivery tracking and stock control with restocking recommendations.
Invoices, contracts, correspondence and filing need attention every month, but they don't always justify a full-time hire.
We take care of those routines so that your team can concentrate on its priorities.
Book a meeting →- Invoices
- Contracts
- Correspondence
- Filing
Four steps to being up and running
Nothing starts without a plan approved by you.
Step 01 de 04
Initial consultation
We meet to understand your needs and your goals.
- Initial consultation We meet to understand your needs and your goals.
- Planning We draw up an action plan made for your company, with what is included and what is left out.
- Implementation Once the plan is approved, we start the services you chose.
- Follow-up Regular meetings to confirm it's going as you expected and adjust whatever is needed.
Frequently asked questions (FAQ)
The ones we get asked before we start
Which tasks can I really hand over?
The routines that repeat every month: issuing invoices and tracking payments received, organising contracts and renewals, dealing with correspondence, keeping the files in order. In the first meeting we go through what your team does today and separate out what can go.
What is it like day to day? Who do I talk to?
We agree a channel and a rhythm: what comes to us, how it comes and when it gets done. You don't need to explain everything again every month, because the action plan is written down from the start.
What access do I have to give you?
Only what each task requires, defined with you one by one: the invoicing software, a shared email inbox, the filing folder. Anything that involves money leaving the company still depends on your approval.
Do you handle invoicing and chasing payments?
We issue the invoices, track the due dates and send the reminders for overdue payments. You know, at any moment, who owes you and for how long.
Who handles my documents?
A team bound by confidentiality, in a cloud archive with controlled access, which you can consult whenever you like.
Do I need to have my accounting with you?
No. Administrative outsourcing is contracted separately. If your accounting is with us too, the documents already go across organised for that side, which saves a step.
Can I start with just one part?
You can. Many clients start with filing or invoicing and expand later, once they see how it works.
When does it start working?
As soon as you approve the action plan we present to you at the first meeting.
We also handle these
01Financial accountingPortuguese accounts up to date and explained in English: bookkeeping, tax filings, payroll and year-end accounts, with online access to your documents
02Financial and tax advisoryFor companies from abroad with a decision to make in Portugal: buying, hiring, restructuring or selling
03Grants and incentives for companiesFor companies that invest, hire or innovate in Portugal: we identify the grant, prepare the application and manage it to the end
Which tasks take up most of your time?
Tell us which administrative tasks eat up the most hours a month. We'll tell you what we can move over to our side.